When disaster strikes, lots of people respond, including individuals, grassroots and ad hoc groups, local nonprofit and community groups, VOADs, businesses small and large, and a wide range of government agencies. Every autonomous group (and most non-autonomous ones) need to communicate with the outside world—sometimes as an individual group, sometimes as a participant in a broad disaster relief network, and sometimes as both.
Getting information flowing through the organs of your relief group is essential for keeping your communications platforms up to date.
You'll need some internal communication systems in place to make sure the right information is featured.
You will also need need external communcations channels and a strategy that uses your messaging to achieve specific goals of your group or organizaiton.
Quite often, the most critical information that needs to be shared during disaster relief and recovery comes in the form of files such as spreadsheets and PDFs. Some of these filesshould be made available to the general public, others contain highly sensative information. that should only be accessible by specific individuals.
How do you make the right information accessible to the right people?
- By using open Data Standards.
- By using the appropriate free, and open open source software.
- By planning your user permissions to meet your needs.
If reliable, high quality, actionable information about volunteer opportunities is accessible to the public, volunteers will place themselves where they can be most useful.